How to Deal with Unexpected Delays in Software Workflow?

Unsurprisingly, unexpected delays are a pretty common problem when dealing with software development. It really makes you wonder if the unexpected delays even exist when they are so common. Most companies plan for these delays and allow extra time. However, sometimes that just isn’t enough, and your projected workload will have to be adjusted. The best way to prevent project delays is to understand what can cause them. Usually, project delays can occur when the project scope changes, resources become unavailable, communication isn’t effective, and many more unpredictable factors.

Each of these potential delays can depend on the type of project which is being undertaken. The big issue with project delays is the daily cost being added on every day your project is over the delivery time. It is damaging for everyone involved including the developer and the customer requesting the project. The development team can not add costs to the project unless a change in scope occurs. The best way to avoid delays in your project is to ensure that you plan carefully.

Managing development teams across different time zones

How to Avoid Project Delays?

It is important to set realistic goals for your project. It can be easy to set ambitious goals. Sometimes it can even be tempting. It usually happens when you are trying to make a good impression but it can also occur if clients are pushing for fast results. Ensure that you manage the client’s expectations. Underpromise and overdeliver will increase client satisfaction. Whereas, if you promise more than you can deliver you will be dealing with some furious clients.

Attempt to gather the correct resources beforehand. If you need extra resources at any time during the project make sure you have prepared for this. Having extra resources or manpower on hand will significantly improve your chances of delivering your project goals on time. Also, make sure to track the progress of each task. You can measure the progress to check if tasks will be completed on time. If some tasks are falling behind the schedule you can allocate extra resources to make sure you get back on track to finish on time.

Even if everything is running smoothly and on time it is important to continue planning and predicting the project. You should forecast how the project will unfold moving forward. If you can predict unavoidable delays early and communicate that to the client it will allow them to prepare for the delay. Also, if you are able to predict a delay then you can actively work to reduce the severity of the delay. Other tasks can be prioritized to keep the project moving forward while one area suffers a delay ensuring it is still moving towards completion.

If you have any questions on managing software workflow then feel free to contact us.